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Job Description

Executive Secretary – Level 5

Gabelli School of Business, Lincoln Center

Fordham University

Fordham University has an excellent reputation as a dynamic institution located in New York City.  Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools. 

The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off.

RESPONSIBILITIES:

• Assists with employer recruiting administration including creating customized resume books for employers and communication with students on these opportunities.
• Provides administrative support to the Personal and Professional Development Center reporting to the Director of Undergraduate Career Advising for Undergraduate Programs.
• Schedules and reserves rooms and maintains tracker for PPD events, including but not limited to workshops, mock interview events, and team meetings.
• Oversees communication to students and registration for PPD events such as Resumania.
• Maintains résumé books for specific academic programs as assigned.
• Creates and updates PPD presentation materials and other documents as assigned, using Word, PowerPoint, Excel, and other appropriate software as well as maintains shared drive.
• Drafts, proofreads, and sends internal and external correspondence as directed on behalf of the Director of Undergraduate Career Advising and the career advisors.
• Coordinates incoming and outgoing materials distribution for PPD staff. Arranges for event resources and catering as required.
• Checks the main PPD e-mail account and responds to or directs incoming messages accordingly.
• Acts as first in-person office contact with students for PPD. Fields telephone questions and helps with inquiries from students, employers, and all PPD clients, and handles additional duties as assigned.
• Performs other tasks, such as First Destination project work, as determined by the Director of Undergraduate Career Advising.

QUALIFICATIONS:

• High School Diploma or Equivalent Required. B.A. preferred.
• One to three years of work experience in an academic, business, or other office setting.
• Proficiency with Word, Excel, PowerPoint, and similar products.
• Ability to work well with a broad range of people, especially students.
• Capacity for multitasking and a positive, welcoming attitude to all assigned tasks.
• Excellent organizational and teamwork skills, and a strong work ethic.
• Professional, cordial demeanor in person, on the phone, and in written communication.
• Ability to meet deadlines consistently and function well in time-sensitive situations
• Mandatory Competency Testing
• Demonstrated Writing Ability
• Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

FLSA CATEGORY: Non-Exempt

START DATE: ASAP

SEND LETTER, RESUME TO: cbush5@fordham.edu

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools.  It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. 

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories