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Executive Secretary, Level 5

Graduate School of Arts and Sciences (GSAS), Rose Hill

Fordham University

Fordham University has an excellent reputation as a dynamic institution located in New York City.  Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools. 

RESPONSIBILITIES:

• Supports the Director of Finance and Administration by processing invoices, budget and interdepartmental expense transfers, reimbursements, and payroll requests in a timely manner.
• Maintains complete accounting records for all paperwork; follow up and resolve accounts payable issues.
• Handles submission of student worker hiring and payroll documentation for necessary approvals, including approval of student duties as an attendant on their graduate studies.
• Processes the ordering of general office supplies through Fordham’s Procurement Office.
• Handles all initial telephone and email inquiries and greets visitors/guests at the front desk at Keating 222.
• Provides logistical assistance for events/meetings hosted by the Dean.
• Serves as back up to the GSAS Administrative Coordinator as necessary, including by resolving facilities-related issues, processing room reservation requests, and documenting staff vacation requests.

QUALIFICATIONS:

• High School Diploma or Equivalent Required. B.A. Preferred.
• Superior customer service orientation; comfortable in interacting with students and faculty members in a professional and efficient manner.
• Excellent organizational skills.
• Meticulous manner and strict attention to detail are critical.
• Excellent data entry and word processing skills.
• Ability to maintain discretion and confidentiality is essential.
• Mandatory competency testing.
• Demonstrated Writing Ability
• Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

FLSA CATEGORY: Non-Exempt

START DATE: ASAP

SEND LETTER, RESUME TO: gsasdean@fordham.edu

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools.  It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. 

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories