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08-Dec-2022

Harvard John A. Paulson School of Engineering and Applied Sciences

60721BR

Job Summary

As a member of a team in the Office for Faculty Affairs at the Harvard John A. Paulson School of Engineering and Applied Sciences, the Academic Appointments Manager is responsible for managing appointment administration, payroll, and related services for faculty and research appointees for assigned areas within the School.

Position Description

• Independently plan and implement faculty affairs operations, including managing the appointment process for faculty, visiting faculty, and researchers.
• Reviews all researcher appointments and reappointments for adherence to FAS/SEAS policy. Advises faculty sponsors and administrators on and implements policy and processes.
• Monitors all salary and stipendee researcher hires for compliance with FAS/SEAS salary policies. Advises faculty sponsors on compensation levels in relation to FAS/SEAS policies.
• Reviews researcher compensation on a regular basis for compliance with state MEPA regulations. Advises faculty sponsors on compensation levels in relation to MEPA compliance requirements.
• Conducts formal compliance review to screen for denied and restricted international parties. Maintains detailed tracking document of new international appointees and
• Serves as a partner to the Harvard International Office (HIO) by implementing immigration regulations on visa applications for faculty and researchers, including timely extension of visa statuses or transition to new visa statuses.
• Advises faculty sponsors on visa-related issues for paid and unpaid research appointees. Works closely with research appointees and faculty sponsors on the timing of visa process steps and helps resolve related immigration issues.
• Notifies faculty and researchers of upcoming researcher appointment end dates and manages the reappointment or termination process.
• Verifies employment eligibility (I-9) of all new paid appointees and updates I-9 employment authorization when necessary for international researchers.
• Orients new researchers and faculty on benefits and payroll processes. Informs departing researchers and faculty of benefits and payroll processes and options.
• Serves as primary point of contact for all researcher medical and other leaves of absence. Provides guidance on the leave process and available options to researchers. Liaison to Lincoln Financial, the University’s third-party administrator for medical leaves.
• Maintains comprehensive records on faculty and research appointees and creates and maintains complex reports and metrics on faculty and researcher data. Responds to annual and stand-alone surveys.
• Participates in developing support and community-building initiatives to enhance the experience for postdoctoral appointees and implements related programs and activities in conjunction with SEAS offices and the FAS Office of Postdoctoral Affairs.
• Develops and maintains web-based information on academic appointment policies and procedures for the SEAS Office for Faculty Affairs.

Basic Qualifications

A minimum of three years of administrative experience.

Additional Qualifications and Skills

• Experience working in an academic environment with a diverse, international population and experience working with faculty strongly preferred.
• Bachelor’s degree preferred.

Required skills and abilities include: cultural sensitivity, ability to work effectively with all levels of staff and faculty, ability to work collaboratively in a team environment as well as independently. Detail-oriented with strong organizational skills. Ability to work on multiple projects and meet tight deadlines in a fast-paced environment. Strong customer service orientation, good judgment, tact, discretion, and flexibility. Proficiency in Word and Excel and ability to work with various database and document management systems. Ability to adapt to new systems and learn new technology quickly.

Physical Requirements

There are no significant physical demands required in this position.

Working Conditions

The work is performed in an office environment. 

Additional Information

• The Harvard John A. Paulson School of Engineering and Applied Sciences does not provide visa sponsorship for administrative and staff positions.
• Please submit a resume and cover letter.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ . 

This position will be based in Allston, MA. Any remote work must be performed in a state in which Harvard is registered to do business (CT, MA, MD, ME, NH, NY, RI, and VT). Individual flexible and remote work options for this role will be discussed during the interview process.

SEAS Commitment to Diversity
SEAS is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. Some of our core values include respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives.

About SEAS
The Harvard John A. Paulson School of Engineering and Applied Sciences serves as the connector and integrator of Harvard’s teaching and research efforts in engineering, applied sciences, and technology. Our core tenets are: educating broad-minded students; interdisciplinary research; integration across disciplines; and balancing theory, experimentation and practice to create an unmatched environment for learning and exploration. Through collaboration with researchers from all parts of Harvard, other universities, and industry, we bring discovery and innovation directly to bear on improving human life and society. For more information about us, please visit www.seas.harvard.edu.

Job Function

General Administration

Location

USA - MA - Allston

Job Code

405013 Administrator (N)

Department

SEAS Faculty Affairs

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Criminal, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.